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Accounts Assistant & Office Manager

As an Accounts Assistant & Office Manager you will provide day-to-day support to the Financial Controller and Chief Financial Officer in relation to all finance, HR and office admin matters. Whilst office admin will take up a small proportion of time, it is anticipated the majority of time will be spent assisting the FC with the daily demands on the Finance team. Responsibilities will include:

Finance

  • Client credit-control and status reporting
  • Accurate and timely preparation of all client sales invoices
  • Assisting with the preparation of monthly and annual financial statements
  • Supplier liaison, invoicing and payment management
  • Managing claims for expenses and travel arrangements
  • Working with our Commercial teams on handling sales-related filing and reporting
  • Assisting with various compliance matters, such as quarterly VAT returns and statutory accounts
  • Handling bank reconciliation and treasury matters
  • Dealing in a timely and effective manner with ad hoc finance queries regarding accounts payable/receivable
  • Monitoring bank accounts, credit cards and petty cash

HR and Admin support

  • Mailroom / delivery management
  • Providing administrative support to the Recruitment & People Manager, Finacial Controller and CFO
  • Maintaining office supplies such as tea, coffee and beer for Friday drinks

Key competencies

To thrive within this role as Accounts Assistant & Office Manager, you should demonstrate the following competencies, experience and personal attributes in the day-to-day execution of the role:

  • Knowledge and understanding of financial management including invoicing and credit control and supplier payment
  • An understanding of computerised accounting systems (Sage preference) and the ability to maintain accurate records
  • Solid knowledge and use of Excel and other Microsoft Office products
  • Graduate with a minimum 2:1 from a leading university (Preference)
  • Accounting – past experience of carrying out bookkeeping to prepare monthly accounts and to provide support to the FC
  • Organisational skills – excellent personal time management including the ability to perform, prioritise and multi-task when required
  • Efficiency – diligent and focused; able to deliver to tight deadlines
  • Attention to detail – first-rate proof-reading ability of figures and calculations
  • Outstanding written and verbal (English) communications skills
  • Team player – willing to share information and ideas, operating effectively and collaboratively as part of the wider alva team
  • Coachability – willingness to learn and develop as part of the wider alva team
  • Work ethic – energetic, hard-working, with a willingness to deliver excellence
  • Professional and mature attitude and demeanour
  • Exemplifies alva’s core values and behaviours.

Key Performance Indicators

  • Assisting other members of the finance team in the timely delivery of accurate monthly accounts and reports
  • Good working relationship with clients, colleagues and suppliers
  • All documentation highly organised and well presented

 

About alva

At alva our mission is to support our clients make better decisions with Stakeholder Intelligence.

alva combines AI with sector analysts to provide an integrated solution covering business, stakeholder and media intelligence to support decision-making related to the company’s strategy, customers and stakeholders.

We work with 100+ Global 2000 companies.

Our Values

  • Authentic – We do what we say
  • Learner – We find ways to do it better
  • Collaborative – We trust, respect and care for each other
  • Owner – We make it happen
  • Achiever – We are relentless

The Perks

  • Flexible working environment
  • 25 days annual leave
  • Charity days: paid time off to support local charities and communities
  • Employer pension contribution
  • Monthly £100 ‘Extra Mile Award’
  • Access to free or discounted products and services via Perkbox
  • Fun and social work environment: Friday drinks and social events
  • Weekly fresh fruit delivery
  • Access to online training courses provided via Udemy
  • Referral bonus for recommending candidates that are hired
  • Cycle to work scheme

Apply Now

To apply for any of these roles, you can do so by writing to us, or sending us your CV.
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